Office Manager at Timehop
New York City, NY, US
Timehop is looking for a full-time Office Manager who is an organized, flexible, and detail-oriented person, enthusiastic about both the practical and creative elements of office management. 
 
Every day, millions of users come to Timehop to reminisce. Timehop surfaces all of your memories, from your camera roll and social media accounts to show you what you did and what you said on this day in history. Our platform has connected people to their past for nearly a decade, and we’ve successfully leveraged programmatic advertising to enable and empower our mission. We now offer this mobile advertising platform–called Nimbus–as a service to third-party mobile applications to power their programmatic advertising needs. 
 
You will play a critical part in making sure the company and office run smoothly as our company grows. You will be in charge of daily operations including purchasing, kitchen/pantry, space planning, janitorial, as well as managing vendors and on-site contractors. You'll be able to drive an awesome experience for new employee onboarding and plan fun events to create the best employee experience. You'll work closely with the COO and CEO to make Timehop & Nimbus a comfortable, safe, fun, and supportive place to work or visit.
 
You would be responsible for:
- Creating a great first impression for guests, and a great environment and culture for employees
- Obsessively managing cleanliness and organization office-wide, and holding everyone else to your standards
- Scheduling, coordinating, and hosting events, celebrations, and parties (Like a Halloween happy hour with a fog machine, or a Holiday party with a piano player)
- Keeping the office snacks and drinks freshly ordered & stocked, and managing weekly catering programs
- Ordering custom swag with Marketing and Design teams
- Designing and supporting an onboarding process for new employees, helping them get settled in and setting up new work stations and welcome snacks
- Receive and distribute packages and office deliveries
- Building strong relationships with building management and external vendors, and supervise on-site, external contractors
- Maintaining the upkeep of equipment and supplies and making sure any needed repairs happen quickly & efficiently
- Ad-hoc projects as needed
 
Requirements:
- 2+ years of office management or administration experience
- Incredibly detail-oriented
- Extremely organized and able to juggle many tasks (actual juggling skills are a plus too)
- Resourceful, tech savvy, able to troubleshoot
- Self-starter
- Excellent at email, telephone, and other communication methods
- Passionate about making this the best company in the world
- A sucker for nostalgia and cute dinosaurs
About Timehop
 
Timehop created the digital nostalgia category and continues to be THE team reinventing reminiscing for the digital era. We have more "old" photos and content than ever before, yet most of the internet focuses on "new". Timehop has a massive untapped opportunity to build new ways of consuming, storytelling with, and finding meaning in our digital histories.
 
Our goal is to help billions of people around the world connect with their friends around the past. We collect your scattered digital history from the far corners of the internet – all of your past photos, status updates, tweets, checkins and posts. Then we add context and meaning so that you understand and appreciate your history better. Lastly, we help you tell great stories by making it easy to creatively share and talk about your history.
 
With our new Nimbus ad serving product - built from our own needs and for the needs of publishers - Timehop is a profitable company, with no plans to raise more VC. We control our own destiny and that future is bright. We're looking for talented people to join our team.