Office Administrator at Imperfect Foods
San Francisco, CA, US

About Imperfect

Imperfect Foods was founded in 2015 with a mission to reduce food waste and build a better food system for everyone. We offer imperfect (yet delicious) produce, affordable pantry items, and quality meat and dairy. We deliver them conveniently to our customers’ doorsteps and pride ourselves on offering up to a 30% discount compared to grocery store prices. Our customers can get the healthy, seasonal produce they want alongside the grocery staples they rely on, without having to compromise their budget or values. We’re proving that doing the right thing for the planet doesn’t have to cost more, and that shopping for quality ingredients can support the people and resources that it takes to grow our favorite foods.

We're headquartered in San Francisco with operations all over the country. Check our website to see if there is an Imperfect near you!

We're looking for folks who are positive, motivated, and ready to change the world. If that sounds like you, drop us a line!

About the Role:

Imperfect Foods is seeking an Office Admin who leads with heart, to oversee the daily upkeep of Imperfect’s Headquarters. We’re looking for the ultimate host, who strives to make everyone feel welcome and well-supported. If you’re excited about providing a comfortable, clean, safe, and fun work environment, we’d love to talk!

Responsibilities:

Take ownership of maintaining a comfortable, safe, and productive physical work environment

Maintain inventory and organization of office supplies, snacks, and swag to ensure the common areas are clean, safe, and fully stocked

Manage and organize shipments to and from HQ

Continuously improve upon the design and functionality of our office space (a converted warehouse)

Partner with our facilities and safety team to resolve issues as needed 

Serve as point of contact for employees regarding office related needs and questions

Create and communicate office etiquette policies (i.e. conference room reservations)

Lead monthly walk-throughs with Management to observe the current state and suggest improvements

Organize and maintain all electronic and hardcopy documentation, including important legal contracts, agreements, and office related documents

Work with Accounts Payable to ensure vendor invoices and project contractors are paid on time

Ensure our parking lot and the surrounding environment is in an accessible and functional condition

Answer the front door with a warm greeting towards all visitors and vendors

Check, send and distribute snail mail and packages

Order food and beverages for company events and meetings

Collaborate with the Employee Engagement Committee to facilitate celebrations and company milestones

Skills and Qualifications:

Excellent written and oral communication skills

Superstar organizer who can keep track of the minute details of any project

Ability to problem-solve and think on your feet (A.K.A. a mental juggler)

Proficient in modern communication and project management software (i.e. Asana, Slack, G-Suite)

Excels at independent, unsupervised work, but is also a great collaborator 

Start-up experience is a plus

About You:

You anticipate people’s needs before they do

You keep projects moving forward – whether it’s organizing a friend’s birthday party or rolling out an initiative for a company, you keep the ball rolling

You’re reliable and responsive 

You’re adaptable. You enjoy working with and supporting people from all walks of life

You take initiative. You voice your concerns and ideas freely

You use the whole carrot, you’re resourceful and creative

You’re passionate about our mission to eliminate food waste and create a better food system for all

Details of the Position:

This position reports to the Sr. People Operations Generalist and is based out of our San Francisco headquarters in the Bayview

This is a full-time position and the ideal candidates are available to start immediately

Salary and employee stock options commensurate with experience

Competitive benefits package including health care, paid vacation, 401K, paid parental leave, and recurring credit towards your Imperfect account!

Physical Requirements:

Sedentary work; involves sitting most of the time

Occasional movement around the office may be necessary

Regular work with computers, including keyboards, mouses, and screens

Regular use of mobile devices, including smartphones and tablets

Individuals seeking employment at Imperfect Foods are considered without regard to race, color, religion, national origin, age, gender, marital status, ancestry, physical or mental disability, veteran status, or sexual orientation.

U.S. E-Verify Notice: Imperfect Foods participates in E-Verify in the United States. Imperfect will provide the U.S. Social Security Administration (SSA) and, if necessary, the U.S. Department of Homeland Security (DHS), with information from each new employee's Form I-9 to confirm work authorization.